Event Registration

Advanced Event Systems (AES)

To register for events, the NCVA will be using Advanced Event Systems (AES)

Register for Events!

For help on how to register, please review the steps listed below.

AES Help Video

Don't Have an AES Account

    • Go to https://www.advancedeventsystems.com/Default.aspx
    • Select Create New Account (top right)
    • Select Register
    • Select Create Club Director
    • Complete form & select Create Club Account
    • You are automatically logged into your account
    • Select USAV Data Import – this will allow you to import your players to add to rosters. Once imported, the system will tell you how many members were added and/or updated
      a.    The login to initiate the import is the same as the club administrator’s membership login to Webpoint
    • Select Enter event
    • Select event name to begin registering
    • Verify the event requirements by division – click REGISTER TEAMS (at the top of the page)
    • Make division selections, click UPDATE
    • Click Build Roster next to team name. At the end of each Build roster session, you are prompted back to this page.
    • Assign staff to event roster by selected them from the drop downs & selecting their positions
    • Assign players to event roster by choosing them from the list of eligible players at the bottom, use the check box on the far right under “Add” – then select “Update Roster”
    • Once your roster is updated, select Continue. The system will then verify that all roster requirements are met and allow you to continue.
    • If you have another roster to build, select Build Roster for that team. If not, select Continue.
    • Confirmation page – Click Continue
    • Payment Page
      • If mailing a check, please print the provided entry form and submit a copy with your check
      • If submitting payment online, please select Pay by Credit.
  • You will repeat this process for each event
 **When you login to modify event rosters, you can edit by clicking on Teams or from my events.

Have an AES Account

  • Go to https://www.advancedeventsystems.com/Default.aspx
  • Select Login (top right)
  • Select USAV Data Import – this will allow you to import your players to add to rosters. Once imported, the system will tell you how many members were added and/or updated
    a.    The login to initiate the import is the same as the club administrator’s membership login to Webpoint
  • Select Enter Event
  • Select event name to begin registering
  • Verify the event requirements by division – click REGISTER TEAMS (at the top of the page)
  • Make division selections, click UPDATE
  • Click Build Roster next to team name. At the end of each Build roster session, you are prompted back to this page.
  • Assign staff to event roster by selected them from the drop downs & selecting their positions
  • Assign players to event roster by choosing them from the list of eligible players at the bottom, use the check box on the far right under “Add” – then select “Update Roster”
  • Once your roster is updated, select Continue. The system will then verify that all roster requirements are met and allow you to continue.
  • If you have another roster to build, select Build Roster for that team. If not, select Continue.
  • Confirmation page – Click Continue
  • Payment Page
    • If mailing a check, please print the provided entry form and submit a copy with your check
    • If submitting payment online, please select Pay by Credit.
  • You will repeat this process for each event
 **When you login to modify event rosters, you can edit by clicking on Teams or from my events.